Track usage, bill back usage and keep cost under control

Irresponsible usage of printers and MFPs puts a strain on your company’s budget

Celiveo can eliminate wasted printing and reduce printing budget by up to 25% or more

Track actual cost

Bill back to OU and groups

Automatic reports


Inform end-users on print cost

Celiveo Track-GreenSaver (TGS) collects print, copy and scan information gathered from Celiveo inside the printers and MFPs or by analyzing print jobs content.
Right-size your print fleet using automatic usage reports, understand the actual usage of each printer/MFP, help end-users adapt their printing based on actual cost using more than 100 built-in reports with data-mining capability.

All cost are linked to OU and groups, that allows easy bill-back of print and copy cost. Inform users about their usage quota whenever they print or copy, for them to act responsibly. It is not about stopping users but about educating, informing.

Metadata¹ collected from printers

Ultra-Precise Tracking on printers equipped with Celiveo:

Every time the printer finishes copying, emailing, faxing, or scanning a document, Celiveo 365 collects information about the activity and stores it directly and safely into the Cloud without needing any server or PC².
This secure and direct technology offers unmatched performance, confidentiality and accuracy.

Collected metadata:¹
User name, User domain, User Group, User Organization Unit, Workstation Name, Server Name, Printer Name, Printer tags for group allocation.

Time/Date of Printing, Document Title, Document Type (print, copy, scan, fax), Page Count, Copy Count, Page Size, Print Job Size, Black & White Output, Color Output, Duplex, Toner saving mode.

¹: Not all printers or printer drivers report the full information about documents output or user domain.

²: Direct secure communication of usage tracking data from the printer/MFP to the Cloud needs the device to support the Celiveo embedded agent.

Please contact Celiveo for more details based on your actual or future printer fleet.

Detailed Cost Information


The administrator defines cost profiles, considering parameters such as color, duplex, paper format and printers technologies. Multiple profiles can be defined so that each printer or printer model reflects its exact usage cost.


Cost profiles can also be using different currencies, to reflect local supplies contract prices in a Managed Print Service agreement covering multiple countries with various currencies.  Reports can then provide information for each currency.

Advanced reporting capability

Celiveo 365 provides advanced reporting capability by letting you use your Power BI Cloud license against its tracking database.

PowerBI is a powerful set of software services, apps, and connectors that creates coherent, visually immersive, and interactive insights.


  • Interfaced with the Celiveo 365 tracking database
  • Advanced and entirely customizable report templates
  • Global, group and individual data reports
  • Geo-mapping of data on maps, with built-in data-mining
  • Reports accessible to all employees via Teams
  • Possibility to connect with other metrics from the company
  • Supports up to 1 billion records
  • Requires a Cloud PowerBI license (not supplied) and the hosting of tracking data in your tenant (for security and performance)